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Feature · Time tracking

Clock in on the phone. Payroll lands on Friday.

Every worker punches in from inside the job they're on. Hours land on the right build automatically. Billable toggle splits invoiceable work from internal time. Same hours feed profit and payroll. No timesheets.

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Included on every plan. Even the free one.
Workhand daily log with active timer banner
What it does

Every minute on the right job. First try.

Per-job clock in and out

Open the job, tap Clock In. Hours attach to that job. No end-of-week guessing which build got which hour.

Active timer banner

Stays at the top of every screen. The crew always knows they're on the clock. Nobody forgets to punch out.

Billable toggle per entry

Split invoiceable work from training, meetings, travel, and equipment moves. Billable feeds invoices. Non-billable stays reported.

Works offline

Basements. Mechanical rooms. Rural sites. Clock in, clock out, edit later. Actions queue and sync the second signal comes back.

Edit with audit trail

Forgot to clock out? Owner fixes the end time in one tap. Notes explain the correction. Payroll Friday has a clean paper trail.

Feeds profit and payroll

One data set, two reports. Time report exports to CSV for payroll. Same hours roll into cost-of-job for per-build margin.

How it works

Three taps. That's the whole workflow.

1

Open the job, tap Clock In

Timer starts. Banner shows across the whole app. Hours are already routed to the right job.

2

Work the day

Take photos, run daily log, log chemicals, whatever the job needs. The clock keeps ticking in the background.

3

Tap Clock Out

Entry saves. Hours hit the report. Billable flag defaults to yes. Friday you export the report to run payroll.

No GPS. No geofence. No surveillance.

Trust your crew or fix your crew

Every big-tech field app leans on GPS geofencing to prove people showed up. Workhand does not. For a crew of 15 or fewer, GPS is overkill, bad for morale, and gets bypassed by anyone motivated to cheat anyway. The per-job clock-in flow makes it hard to clock in on the wrong build by accident. That's the guardrail.

  • No GPS tracking, no location surveillance
  • Employee role sees their own hours, owner sees everyone
  • Database-enforced privacy, not UI-hidden
  • CSV export ready for QuickBooks, Gusto, or any payroll tool
Daily log with time entries and billable toggle
Made for your trade

Every crew that gets paid by the hour.

🏗️

General Contractors

Framing, drywall, finish, punch, all on one clock

 🌿

Landscapers

Route days, install jobs, drive time split apart

 ❄️

HVAC

Techs on the road, billable time captured per call

 🏊

Pool Builders

Gunite, plumbing, tile crews clock in per phase
Works even better with

Mileage tracker

Drive time between jobs logs the same way. IRS-ready mileage log, per person, per job.

See the mileage tracker →

Profit per job

Hours times rate rolls into the cost-of-job total. Live margin visible from any job screen.

See profit per job →

Role permissions

Employee sees own hours. Owner sees everyone. Sales and subs see nothing. Database-enforced.

See role permissions →
Frequently asked

Answers, no gate

How does crew time tracking work in Workhand?
Each worker opens the job they are working on, taps Clock In, and Workhand starts counting. A banner at the top of every screen shows the active timer until they tap Clock Out. Hours land on the right job automatically because the clock-in started from inside that job. No timesheets at end of week, no guessing which hours belonged to which build.
Does Workhand use GPS to verify employees are on the jobsite?
No. Workhand does not require GPS tracking, geofencing, or location surveillance. Crews report what they worked, owners trust them, and the per-job clock-in flow makes it harder to clock in on the wrong job by accident. If you need geofencing, the trust model in Workhand probably is not the right fit for your crew. For most small crews under 15, GPS surveillance is overkill and bad for morale.
Does time tracking work offline?
Yes. Clock in, clock out, and time entry edits all work without signal. The action queues locally and syncs automatically the second the device gets signal again. The active timer banner stays accurate even when offline so workers can see they are on the clock. This is the difference between losing an hour in a basement remodel and capturing it.
Can my employees see each other's hours?
No. Employee role only sees their own time entries. Owner and admin (PM) roles see the full company time report with hours per user per job. This is enforced at the database level, not just hidden in the UI, so an employee cannot get around it by switching screens. Sales and sub roles do not see time data at all.
Can I edit hours after the fact?
Yes. If a worker forgot to clock out at end of day, owners and admins can edit the end time with one tap. Notes can be added per entry to explain corrections. The edits are tracked so payroll Friday has a clear audit trail of what was modified and when.
What is the billable hours toggle?
Each time entry has a billable yes/no toggle. Billable hours feed customer invoices and per-job profit. Non-billable hours (training, internal meetings, equipment moves, lunch breaks for hourly crews) stay in the report but do not roll into invoiceable time. Default is billable. Flip it to non-billable on the specific entries that should not be charged.
Does time tracking cost extra on Workhand?
No. Time tracking is included on every plan, including Free. Free supports 1 active job and 1 team member which covers solo operators. Pro at 34.99 per month adds unlimited jobs. Team at 89.99 per month supports up to 15 users so the whole crew can clock in and out from their own phones.
How do the hours connect to payroll and profit per job?
Time tracking is wired into both reports. The Time report shows hours per user per period for payroll, exportable to CSV. The per-job costing report rolls labor hours times rate into the cost-of-job total, which feeds the profit and margin number you see on the job. One source of truth, two ways to slice it.

Punch the clock. Ship the payroll.

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