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Feature · AI receipt scanner

Snap the receipt. The job cost updates itself.

Claude vision OCR on Home Depot, Lowe's, Ferguson, Pool Corp, gas station, anywhere. Reads vendor, amount, date, category. Fills the cost form. You tap Save. Cost lands on the job, image lands in the audit trail, line item flows to QuickBooks.

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Included on every plan. No per-scan fee, no monthly cap.
Workhand jobs list with receipt scanner shortcut
What it does

Every receipt. Every vendor. Every job.

Camera in the Costs tab

Open the job. Tap Scan receipt. Phone camera opens. Line up the paper. Tap the shutter. The rest happens on its own.

Claude vision OCR

Anthropic Claude reads the receipt. Vendor, total, date, category, all filled in seconds. Confidence indicator when the paper is faded.

12 cost categories

Materials, Equipment, Labor, Misc, Permit, Disposal, Rental, Subcontractor, Fuel, Travel, Office, Other. Auto-picked from what is on the receipt.

Edit before save

OCR fills the same Add Cost form manual entry uses. Wrong vendor? Fix it. Wrong amount? Fix it. Nothing saves until you tap Save.

Receipt image saved

Original photo stored next to the cost row. Audit trail for tax time, 1099 backup, and customer questions. Thumbnail on the row, full-size on tap.

Flows to QuickBooks

Team plan with QBO connected? The categorized cost line lands in QuickBooks Online automatically. Bookkeeper stops retyping receipts.

How it works

Snap. Confirm. Done.

1

Snap the receipt

At the counter, at the truck, at the end of the day. Open the job, tap Scan, aim, shoot. Handles wrinkled paper too.

2

Claude fills the form

Vendor, amount, date, category populate in a second or two. Confidence indicator shows what to double check.

3

Tap Save. Move on.

Cost lands on the job rollup. Receipt image saved to the audit trail. QBO gets the line item. You are back on the truck.

Built on Claude vision

Reads real supply-yard receipts, not just clean PDFs

Handwritten receipts from the one-truck supplier. A faded Home Depot receipt out of the glove box. A crumpled Ferguson slip with a coffee stain. Anthropic's Claude vision model handles the mess. When it can not read a field with high confidence, it flags it so you know to check before saving.

  • Reads Home Depot, Lowe's, Ferguson, Pool Corp, local yards
  • Handles faded, wrinkled, or handwritten receipts
  • Confidence indicator per field, so nothing sneaks in wrong
  • No per-scan fee, no monthly cap, on every plan
Jobs list with receipt scanner entry point
Made for your trade

Any trade with a stack of paper receipts.

🏗️

General Contractors

Multi-vendor jobs. Every receipt on the right job in seconds

 🏊

Pool Builders

Pool Corp, plaster supplier, tile yard, all readable

 🌿

Landscapers

Sod, mulch, irrigation parts across three trucks

 ❄️

HVAC

Parts house runs mid-service. Cost on the ticket same day
Works even better with

Profit per job

Scanned receipts land on the job rollup. Live gross margin updates automatically. No spreadsheet Sunday.

See profit tracking →

Mileage tracker

Fuel receipt scanned. Miles logged automatically. IRS-ready reimbursement report at year end.

See mileage →

QuickBooks sync

Categorized cost line flows into QBO. Vendor, amount, date, category all mapped. Bookkeeper stops retyping.

See QBO sync →
Frequently asked

Answers, no gate

What is the best receipt scanner app for contractors?
A good receipt scanner for contractors does three things. It captures the receipt with the phone camera, reads vendor and amount accurately on supply-yard receipts like Home Depot and Ferguson, and ties the cost to a specific job. Workhand does all three in one tap from inside the Costs tab of any job. Vision OCR runs on the image, the cost row gets created, and the receipt image gets stored next to it for the audit trail.
Does the Workhand receipt scanner work with QuickBooks Online?
Yes. Once you flip on the QuickBooks Online sync in Settings, every cost created from a scanned receipt flows into QBO automatically. Vendor, amount, date, and category map straight through. No copy paste. No second tool. The receipt image stays in Workhand as the backup, the line item lands in QBO for accounting.
How accurate is the AI receipt OCR?
Workhand uses Anthropic Claude vision OCR, which reads clear vendor receipts with high accuracy and surfaces a confidence indicator when it is unsure. The amount and date are nearly always correct on standard supply-yard receipts. Vendor name is reliable on the major chains. Category is a best guess from line items and is always editable before save. Wrinkled or faded receipts get a lower confidence flag so you know to double check.
Can I scan receipts from any vendor or just Home Depot and Lowes?
Any vendor. Workhand reads the receipt itself, not a database of known vendors. Home Depot, Lowes, Ferguson, Pool Corp, local supply yards, the gas station up the street, even handwritten receipts from a one-truck supplier. The OCR pulls what is on the paper. If a vendor uses an unusual receipt format and the confidence comes back low, you edit before saving and the next one trained against your edits gets closer.
What if the OCR misreads the amount or the vendor on my receipt?
The scanned values land in the same Add Cost form a manual entry would use, with every field editable. Wrong vendor, fix it. Wrong amount, fix it. Wrong category, tap a different one. Nothing saves until you tap Save. The receipt image stays attached either way so the audit trail is intact even if you typed the dollar amount yourself.
Does the receipt scanner cost extra on Workhand?
No. The receipt scanner is included on every plan, including Free. There is no per-scan fee, no monthly add-on, no tiered limit on scans per month. Pro at 34.99 per month and Team at 89.99 per month unlock unlimited jobs and more users, but the scanner is the same on Free.
Can I scan a receipt hours after the purchase or only at checkout?
Either. The most common use case is at the truck after leaving the supply yard, before the receipt ends up in the glove box. The second most common is end-of-day cleanup, when the contractor sits down with a stack of paper receipts and scans them all into the right jobs. The image just needs to be readable. Tomorrow morning works fine.
Where does Workhand store the scanned receipt image?
Receipt images are stored in Workhand's Supabase storage layer alongside the cost row. The image is private to your company and only accessible to users on your team with permission to see costs. It shows as a thumbnail on the cost row and opens full-size on tap, so February audits, 1099 backup, and customer questions about a charge all get the same answer in two taps.

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