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For painters

Every color, brand, and sheen signed off before the first coat.

Room-by-room estimates with real square-foot math. Selections locked with signatures. Prep, prime, and coat logged by surface. Interior and exterior on one job.

Free plan handles your first job. No credit card.
Workhand estimate with room-by-room square-foot line items for a paint job
Made for painters

Prep, prime, cut in, coat. Logged.

Room-by-room square-foot math

Log walls, ceiling, trim linear feet, doors, windows, coats. Catalog handles your sell rate per sq ft. Whole-house exterior runs the same by elevation.

Selections signed per room

Brand, color name and number, sheen, photo reference. Homeowner signs each pick in-app. No "I told you Repose Gray" fights on day six.

Prep and coat phases

Protect and mask. Prep. Prime. First coat. Second coat. Touch-up. Each phase has a checklist and the customer sees where the job is.

Interior and exterior on one job

Repaint interior downstairs and exterior siding? One job, two scope sheets. Bill together or split. Weather locks the exterior side.

Cabinet and trim add-ons

Kitchen cabinets, base trim, door casings. Add as line-item scope with count and finish spec. Sprayed, brushed, factory finish, all captured.

Warranty on labor and paint

Attach the warranty terms to the invoice. One year on labor, five on paint. Customer signs the invoice, warranty period logged from that day.

Every job, every phase

Walk-through to warranty, phase by phase

1

Estimate room-by-room

Walk each room. Measure walls, ceiling, trim. Log doors, windows, coats. Estimate math handles the sq ft roll-up.

2

Lock the selections

Homeowner picks color name, sheen, brand per room. Photo reference attached. Each pick signed and dated.

3

Protect and prep

Drop cloths and plastic go down. Patch, sand, caulk, prime. Prep phase closes when the crew lead marks it done.

4

Cut in and coat

Cut in edges. Roll walls. First coat, dry, second coat. Photos each day. Customer portal shows progress room by room.

5

Walkthrough and touch-up

Walk each room with the homeowner. Punch list of touch-ups. Close each item when done. Then invoice.

6

Invoice and warranty

Final invoice with warranty terms. Customer pays online. Warranty period logs. Review request auto-fires a week later.

Customer portal

Homeowner watches their walls change

One link, no login, no app install. The customer sees each day's hero photo, the current phase, today's note from the crew lead, and the balance owed. The part most painters under-deliver on, on autopilot.

  • Daily hero photo pulled from the crew's job photos automatically
  • Phase status: protect, prep, first coat, second coat, touch-up
  • Signed selections list, so the homeowner sees exactly what they picked
  • Balance and Pay Online button when the invoice hits
Customer portal for a paint job
Also serves

Same crew, other trades

Frequently asked

Answers, no gate

Can I estimate room-by-room with square-foot math?
Yes. The estimate template for painters runs room-by-room. Per room you log wall square footage, ceiling, trim linear feet, doors, windows, number of coats, prep level (light scuff, heavy patch, full skim coat), and primer. The catalog handles your sell rates per square foot for each scope. Add or remove rooms in seconds. Whole-house exterior runs the same way by elevation.
How do I track which color the homeowner picked for which room?
The selections sheet captures color per room. Brand (Sherwin-Williams, Benjamin Moore, Behr), color name and number, sheen (flat, matte, eggshell, satin, semi, gloss), and a photo reference. The homeowner signs each selection in-app, with the date stamped. No 'I told you Repose Gray, not Agreeable Gray' arguments six days into the job.
Can I track prep work separately from paint work?
Yes. The painter job template runs in phases: protect-and-mask, prep (patch, sand, caulk, prime), first coat, second coat, touch-up and walkthrough, final invoice. Each phase has its own checklist and the customer-facing portal shows where the job is. Heavy-prep jobs see the prep budget chewing up real days, and you can adjust the timeline before it becomes a customer-trust issue.
Does the customer see today's work?
Yes. The customer-facing portal shows hero photos from each day, the phase status (prep complete, first coat in progress), today's note from the crew lead, and the balance owed. The homeowner opens a link, no login or app install. They get to see their living room change every day, which is the part most painters under-deliver on.
How do I track paint material reorders mid-job?
Paint SKUs live in your catalog by brand, line, sheen, and color base. When the crew runs short mid-job, they log the reorder against the job from their phone. Job costing reports show actual material consumed versus estimated, which is how you catch the room that took three coats instead of two. The supplier invoice attaches to the job for the bookkeeper.
Can I bill residential and commercial work differently?
Yes. Each customer has a billing profile. Homeowner customers default to COD with Stripe Pay Online buttons on the invoice. Commercial GCs and property managers default to net-30 with a PDF the AP department can process. Workhand uses the right template automatically based on the customer profile.
Does Workhand do time tracking for small crews?
Yes. Each painter clocks in and out from the job site on their phone. An active timer banner stays visible on their home screen until they clock out so nobody forgets. Hours roll up against each job for cost reporting (real labor cost per room) and against the payroll period for export. Time tracking is on Pro and Team plans.

Sign the next selections on the walkthrough.

Free forever plan, no credit card. Pro trial is 14 days. Cancel any time.